Coed: Ethics is committed to building a community for all and we encourage everyone to participate in the conference. Although this list cannot be exhaustive, we explicitly honour diversity in age, ability, gender, gender identity or expression, culture, ethnicity, language, national origin, political beliefs, profession, race, religion (or lack thereof), sexual orientation, gender identity or expression, socioeconomic status, and technical ability and choices. We will not tolerate discrimination based on any of the characteristics above, including participants with disabilities. Although we may not be able to satisfy everyone, we all agree that everyone is equal.
Code of Conduct
Coed: Ethics is committed to providing a welcoming and inspiring community for all participants, including but not limited to attendees, sponsors, vendors, guests, and employees (collectively referred to as “participants”). To help us meet this goal, we’ve created the following code of conduct that outlines our expectations for Coed: Ethics participants and we expect it to be honoured. Anyone who violates the code of conduct may be asked to leave without refund and/or banned from participating in future Coed events.
This code of conduct also includes how to report unacceptable behaviour. We encourage anyone who experiences or witnesses unacceptable behaviour to follow the reporting steps. We can only address those issues that are brought to our attention.
Although this code is not exhaustive or complete, it serves to distill our common understanding of a collaborative, shared environment, and goals. We expect it to be followed in spirit as much as in the letter. While at the event , we expect participants to:
Be empathetic, welcoming, friendly, and patient: We communicate openly, assume good intentions, and do our best to act in an empathetic fashion. We may all experience some frustration from time to time, but we do not allow frustration to turn into a personal attack. A community where people feel uncomfortable or threatened is not a productive one.
Be welcoming: We strive to be a community that welcomes and supports people of all backgrounds and identities. This includes, but is not limited to, members of any race, ethnicity, culture, national origin, colour, immigration status, social and economic class, educational level, sex, sexual orientation, gender identity and expression, age, size, family status, political belief, religion (or lack thereof), technology choices, and mental and physical ability.
Be considerate: We treat each other with respect at all times. While our levels of education or experience may vary, we all have something to contribute. As a result, we are thoughtful in our dialogue and take care to give others the chance to speak without being talked over.
Be careful in the words that you choose: We are a community of professionals, and we conduct ourselves professionally. Be kind to others. Do not insult or put down other participants. Harassment and other exclusionary behaviour aren’t acceptable. This includes, but is not limited to:
Violent threats or language directed against another person.
Discriminatory jokes and language.
Posting sexually explicit or violent material.
Posting (or threatening to post) other people’s personally identifying information (“doxing”).
Personal insults, especially those using racist or sexist terms.
Unwelcome sexual attention.
Advocating for, or encouraging, any of the above behaviour.
Repeated harassment of others. In general, if someone asks you to stop, then stop.
When we disagree, try to understand why: Disagreements, both social and technical, happen all the time. It is important that we resolve disagreements and differing views constructively. Remember that we’re different. The strength of our community comes from its diversity, people from a wide range of backgrounds. Different people have different perspectives on issues. Being unable to understand why someone holds a viewpoint doesn’t mean that they’re wrong. Don’t forget that it is human to err and blaming each other doesn’t get us anywhere. Instead, focus on helping to resolve issues and learning from mistakes.
Whenever a participant has made a mistake, we expect them to take responsibility for it. If someone has been harmed or offended, it is our responsibility to listen carefully and respectfully, and do our best to right the wrong.
All speakers will be briefed in advance to abide by the Code of Conduct in their talks. In addition, speakers will be briefed to ensure their talk is visually accessible (i.e. no talk is dependent on what appears on screen - information on screen or slides is merely an adjunct). If a talk includes potentially disturbing material a warning will be provided in advance so that attendees can excuse themselves if they wish during that talk.
The organisers are only too personally aware that disability takes very many forms. We therefore have an accessibility fund to cover accessibility provisions for individuals (such as taxi rides, ramps, translators, escort from the station etc..). If you have an accessibility need or query please contact email@example.com directly and we will do our best to help or check for you. Some provisions may not be possible due to the layout of the venue (no separate room for example) but we’ll try our best because we know this stuff is hard. This is in addition to the accessibility and dietary requirements that you specify when you book your ticket.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified as they’ll be wearing Coed t-shirts.
Conference staff will be happy to help participants contact venue security or local police, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference.
If you’d prefer to email the details of an incident, please contact us via firstname.lastname@example.org where your issue will be handled personally by Anne. (Anne says “if your issue is with me (hopefully not)! Then please have a word with me or any of the Coed T-Shirted folk present or any of the other Coed: Code organisers or Container Solutions staff). All reports will be handled with discretion. In your report please include:
Your contact information.
Names (real, nicknames, or pseudonyms) of any individuals involved. If there are additional witnesses, please include them as well. Your account of what occurred, and if you believe the incident is ongoing. If there is a publicly available record (e.g., a mailing list archive or a public IRC logger), please include a link.
Any additional information that may be helpful.
After filing a report, a Coed: Ethics representative will contact you personally within 2 working days. If the issue is raised in person we’ll try to handle it immediately.
If you speak to a team member on site and they cannot immediately resolve your problem to your satisfaction they will escalate the issue to the overall organiser (Anne Currie). She will speak to all the people involved, bring in other parties if necessary and make every reasonable effort to ensure the incident is not repeated.
If the person who is harassing you is a Coed: Ethics representative, that person will be recused from reviewing, participating, or otherwise handling your report. Coed: Ethics will then review the incident, follow up with any additional questions, and make a decision as to how to respond. We will act with complete discretion in addressing all complaints, and unless otherwise legally required, we will respect confidentiality requests for the purpose of protecting victims of abuse. Coed: Ethics will make every effort to address incidents as quickly and as thoroughly as possible.
Anyone asked to stop unacceptable behaviour is expected to comply immediately. If an individual engages in unacceptable behaviour, Coed: Ethics may take any action they deem appropriate, up to and including a permanent ban from our community, the conference, and/or future Coed events, with or without warning.
In the UK we have a country-wide CoC called Hate Incident and Crime Management. As organisers it is our civic duty to report any incident of identity-based abuse to the London Metropolitan police, which they use to assess the level and frequency of such issues throughout the UK https://www.met.police.uk/advice-and-information/hate-crime/. Remember that in the UK verbal abuse and incitement to hatred are often crimes.